Word document headers and footers can be helpful for providing file- or document-specific information such as page numbers, dates, and author’s name. Headers and Footers in a Word document are useful for adding dates, page numbers, and whatever other text you want. Word features a few built-in ways to change up your headers and footers in a document. To do so, open the header or footer and place the cursor where you want to insert “Page X of Y”. For more info, see Add page numbers to a header or footer in Word. We’ve shown you how to add “Page X of Y” to a header of footer of large spreadsheets in Excel. Insert multiple images across folders into Word document at once. Page numbering will appear. You can make your document look professional and polished by utilizing the header and footer sections. Kutools For Word - More Than 100 Advanced Features For Word, Save Your Press F9 to update the table of contents. You can insert page numbers at the following page areas: Header (top of the page) Footer (bottom of the page) Page margins (sides) Current position (where the cursor is beating) How to insert page number. It’s tempting, and it seems like the obvious choice, but don’t use the Page Number command on the Header & Footer Tools Design toolbar. In the Header & Footer area, click the Page Number command button. Select Include Page Count to show total number of pages too, such as page 7 of 9. The last couple of options let you format your page … Page numbers are a common element to include in either the header or footer of your document. Position the insertion pointer where you want the page number to appear. To add page numbers to your Word document, switch over to the “Insert” tab on the Ribbon and then click the “Page Number” button in the “Header & Footer” section. The header and footer of a document are special places reserved on the top and bottom margins of a document. Then click “Page Number” option in the “Header and Footer” group and then select page format and location. Designed for single-sided print or viewed online. The following code example adds a field to show the page number in each header in the document, and then sets the paragraph alignment so that the text aligns to the right of the header. The above article may contain affiliate links, which help support How-To Geek. Once you have received the verification code, you will be able to choose a new password for your account. Here’s how to do it. NOTE: We used Word 2013 to illustrate this feature. Since we launched in 2006, our articles have been read more than 1 billion times. Join 350,000 subscribers and get a daily digest of news, geek trivia, and our feature articles. Word for the web does not support Section Breaks which are required to change or delete content on a header or footer from another page. A menu drops down, showing various page-numbering options. How to Insert Page Numbers to a Header or Footer in Word. Headers and footers are useful for adding things such as page numbers, dates, file names, and disclaimers to documents. By Faithe Wempen . Designed for single-sided print or viewed online. She's been a senior technical writer, worked as a programmer, and has even run her own multi-location business. Split the current document into separate documents according to heading, section break or other criteria. Follow these steps. And then, the page number is inserted into the Word document along with the header or footer information, see screenshot: 4. Move the insertion point to the page that contains the first chapter title. In the “Field names” list, scroll down and select “Page”. With the header or footer open, click Insert > Page Numbers …. How to Add Text to the Header or Footer of Your Report in Word 2016. Choose where to place the page numbers. Scroll down to the “Page X of Y” section and select one of the “Bold Numbers” styles, depending on whether you want your page numbers left-, center-, or right-aligned. Add page numbers to a header or footer in Word. For more info on page numbers, see Page numbering in Word. Select the page number option that you want, i.e., page number to the right. To add page numbers to an existing header or footer: If you already have a header or footer and you want to add a page number to it, Word has an option to automatically insert the page number into the existing header or footer. Select the existing table of contents. A list of readymade page number styles displays. To add a page number Click or tap where you want the number, select Page Number and choose a style. In the “Header & Footer” section, click “Page Number” and move your mouse over either “Top of Page” or “Bottom of Page” in the drop-down menu. On the Design tab of the ribbon, in the Header & Footer group, click Page Number > Current Position > Plain Number. Select the intended location for the page number by using the options provided in the Page Numbers popup window. The same thing can be done in Word for longer documents. To begin page numbering on the second page: Word 2007 for Windows. You can also place images in your header and footer, which is handy for adding, for example, a company logo. Click the Insert tab. Footer page numbers. You can change the format of the page number by selecting an option in the “Format” list, but we’ll accept the default format. Designed for double-sided print. In the “Header & Footer” section, click “Page Number” and move your mouse over either “Top of Page” or “Bottom of Page” in the drop-down menu. Select a location, and then pick an alignment style. All Rights Reserved. If you don’t want the page numbers to be bold, select the text and click “Bold” in the “Font” section of the “Home” tab. The page number and total number of pages are added to the header or footer. How to Insert Page X of Y into a Header or Footer in Word, omit the page number on the first page of a document, start a new section on an odd page number, How to See When Apps Access Your Camera and Microphone on Android, How to Use Outlook’s “My Templates” Add-in For Quick Text Entry, How to Use Shortcuts Directly From iPhone and iPad Home Screen, How to Close All Google Chrome Windows at Once, © 2020 LifeSavvy Media. To add page numbers to a document: In our example, we'll add page numbering to our document's footer. Follow these steps. Click the “Quick Parts” button in the “Text” section of the “Insert” tab again and select “Field” from the drop-down menu. Adding page numbers. On the Insert tab, in the "Header & Footer" group, click Page Number. This button gives you options to add the page numbers on click. Note: If you don’t have a header or footer, or if you have a header or footer you don't want to keep, to quickly add page numbers click Insert > Page Number and select the kind of page number you want.Doing so will replace any existing header or footer. Select File > Word Options. Here is my code that adds the field, but disables the page numbers somehow. Word 2016 can not only automatically number your pages, but it also lets you place the page number just about anywhere on the page and in a variety of fun and useful formats. Select the settings you want to use. ; Click Top of Page, Bottom of Page, or Page Margins, depending on where you want page numbers to appear in your document. By submitting your email, you agree to the Terms of Use and Privacy Policy. The first three are locations: Top of Page, Bottom of Page, and Page Margins (the sides of the page). Note that the page numbers are bold. Click “OK”. To insert “Page X of Y” using the Page Number gallery, click the “Insert” tab. A list of readymade page number styles displays. The Design tab will appear on the right side of the Ribbon. I have figured out how to add the field. ; Click Top of Page, Bottom of Page, or Page Margins, depending on where you want page numbers to appear in your document. Add a page number in your header or footer. After the page number, type a space, then “of”, then another space. This time, select “NumPages” in the “Field names” list. It’s a bit different than in Excel, so read on to find out how. In the “Text” section, click the “Quick Parts” button and select “Field” from the drop-down menu. Pre-numbered blank document templates with no page number on the first page: Header page numbers. However, using the Page Number gallery replaces any content you already have in your header or footer. First, we need to add a header or footer. When you need to number some pages differently, Word allows you to restart page numbering. To create the same header or footer for each page: Double-click in the top margin to open the header or From the Insert tab, Header & Footer group, click the Header icon and choose Edit Header; The text you enter in a header or footer is automatically left aligned. To change the font, color or size Select the text to change then go to Home and choose the options you want from the Font section. However, Word for the web will display headers changed with Section Breaks done in Word for the desktop. Heed these directions: Click the Insert tab. The “Field” dialog box displays. The header is a section of a document that appears in the top margin, while the footer appears in the bottom margin. To learn how to number pages in Microsoft Word, follow these instructions: The page number and total number of pages are inserted at the cursor in your header or footer. In addition to a page number, you can put other content in the header and footer areas of your Word document. The text should now appear and your page number should remain on the right. Footer: This button will expand to provide you with pre-formatted footers that can be used in the existing document. Using Word’s headers or footers for file-specific information. Use "Format Page Numbers" for specific changes, like types of numbers and chapter headings. Page numbering is an essential part of any Word document. Follow the given steps to add page numbers in a Word document. 50% Time. Note: In Word 2007 and Word 2010, click Page Number on the Insert tab. A menu drops […] Follow the given steps to add page numbers in a Word document. It’s tempting, and it seems like the obvious choice, but don’t use the Page Number command on the Header & Footer Tools Design toolbar. Microsoft Word Insert>Page Numbers. Learn how you can add text to headers and footers in your document by using the Headers property and Footers property of the Section. Page Numbers. If you need a page number in a header or footer, add a document page-number field. Normally, when you insert page number for a Word document, the existing header or footer will be removed automatically. In this lesson, you will learn how to insert and edit headers and footers. See Add page numbers for details. In the Header & Footer area, click the Page Number command button. ; Choose a page numbering design from the gallery of designs. How to add a footer with document name or file name and page numbering. Header, Footer, Page Number. However, in doing so, the page numbering field that already exists in the footer becomes disabled, leaving only the text and no longer acting as a dynamic page number. Select a position (left, center, or right, and header or footer). The header is a section of the document that appears in the top margin, while the footer is a section of the document that appears in the bottom margin. Scroll down to the “Page X of Y” section and select one of the “Bold Numbers” styles, … A set of buttons of the insert menu will appear which contains the page number button. If you want to change the default setting and add a header or footer on every page except the first page, please follow the steps below: Add a Header and Footer Headers and Footers on Even/Odd Pages Header and Footer On Any Page Step 1: Click the "Insert" tab from the Ribbon; Step 2: … To change or delete content a header or footer from another page, open the document in Word for the desktop. If you already have content in your header or footer and want to add “Page X of Y” without replacing that content, you can add page numbers using fields. The Page Numbers dialog opens: Choose page number settings. Decide on the page number… Word allows you to add headers and footers with built-in, ready-made layouts or add your own custom headers and footers. If you need a page number in a header or footer, add a document page-number field. 2. The easiest way is to use the Page Number gallery. We’ll show you both methods. Click the Page Number command. Any help would be appreciated. In our example, we'll add page numbering to our document's header. To begin page numbering on the second page: Word 2007 for Windows. Click "Page Numbers," then click "Format Page Numbers" under the menu that appears. On the Display tab, clear the Show all formatting marks check box, and then select OK. To see your header or footer with page numbers, go to View > Reading View. How-To Geek is where you turn when you want experts to explain technology. Join 350,000 subscribers and get a daily digest of news, comics, trivia, reviews, and more. I’m choosing Top of page > Circle. 1. On the Insert tab, click the Page Number icon, and then click Page Number. For more info … In the ‘Header & Footer’ section of the Insert ribbon, click the Page Number drop-down menu and select the formatting. Type “Page” and a space. In the menu that appears, hover the mouse over Current Position and select the desired page numbering style. Complicated and repeated operations can be done one-time processing in seconds. Format Page Number You will be able to format the page number to your liking. Alternatively, press Ctrl+F9 to insert a pair of field brackets { }, type the word PAGE between the brackets and press F9 to hide the field code and display the result. A drop-down menu shows several different options for where you’d like the page numbers to appear—top of the page, bottom of the page, and so on. Word can automatically label each page with a page number and place it in a header, footer, or side margin. ... Current Position This option will add page numbers wherever the cursor is currently at, this could be in the header, footer, or body of the document. If you currently have content in your header or footer and you want to add “Page X of Y” to that content, you can use field codes. To add page numbers to an existing header or footer: If you already have a header or footer and you want to add a page number to it, Word has an option to automatically insert the page number into the existing header or footer. You need to open the word document where you want to add the page numbers in the header section of all the pages. Click the “Insert” tab at the top. Let’s see how to add headers, footers and page numbers in Microsoft Word for Android: How to insert headers & footers in Microsoft Word for Android. In order to manage them, first tap the A icon on the top menu bar. Beginning page numbers on the second page. - [Instructor] I've opened a document named Headers so that I can show you how we can add headers, footers, or simply page numbering to our report. Insert header or footer with page number in a Word document. To insert “Page X of Y” using the Page Number gallery, click the “Insert” tab. Beginning page numbers on the second page. At last, click Close Header and Footer under the Design tab, see screenshot: Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries. You may need to edit for better formatting. The following steps can help you to insert page number as well as the header or footer information, please do as this: 1. Word tutorials tips and tricks Accept the default values for “Format” and “Numeric format” and click “OK”. Get more information on how to add page numbers, omit the page number on the first page of a document, or start a new section on an odd page number in Word. Lori Kaufman is a technology expert with 25 years of experience. How could you insert both the header or footer and page numbers into a Word file? Go to Insert > Page Numbers. Please enter the email address for your account. Advertisement. See also. Headers and footers generally contain information such as the page number, date, and document name. 1. If you want to go the extra mile, double-click on the header or footer once again. A verification code will be sent to you. All of these items are found on the Insert tab of the ribbon in the Header & Footer section. To insert page numbers into your header or footer, choose the Page Number command. On the Insert tab, in the "Header & Footer" group, click Page Number. This tutorial shows you how to insert page numbers from a specific page on Word 2016. Tip: To get back to a header or footer to make changes, double-click in the header or footer area. ; Choose a page numbering design from the gallery of designs. NOTE: When we say to type something in this article and there are quotes around the text, DO NOT type the quotes, unless we specify otherwise. See page numbers are added to the header area on each page automatically with the selected style applied. The following steps can help you to insert page number as well as the header or footer information, please do as this: 1. There are two ways to add “Page X of Y” to a header or footer in Word. Microsoft Word 2016. When adding a header or footer in a Word document, all pages by default will have the header or footer. For example, if you’re typing the minutes of a club meeting, you might want to put the club’s name in the header so that it appears across the top of each page. Merge and combine multiple Word files across folders into one with your desired order. Instead, the best we can do is offer you a script that puts the page number (centered) in the footer of a Word document: Const wdAlignPageNumberCenter = 1 Set objWord = CreateObject(“Word.Application”) objWord.Visible = True Set objDoc = objWord.Documents.Add() objDoc.Sections(1).Footers(1).PageNumbers.Add(wdAlignPageNumberCenter) Word automatically numbers every page, except designated title pages. And then, click Design under the Header & Footer Tools tab, then, click Page number > Current Position, and select one page number formatting you need, see screenshot: 3. Now, see the image below and click the ‘ insert ‘ menu option as given. Double click the header or footer to enter the editing mode, and then press Space key on the keyboard to put the cursor at the place where you need to insert the … Using the Page Number Gallery. The page number of the current page is inserted at the cursor. 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